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balug:speaker-presenter_information_and_resources [2013-01-07T21:34:46+0000] michael_paolibalug:speaker-presenter_information_and_resources [2016-08-26T11:05:23+0000] (current) – updated for new venue 2014-09-28-- michael_paoli
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-~~NOTOC~~ 
 ====== Speaker-Presenter Information and Resources ====== ====== Speaker-Presenter Information and Resources ======
  
-Information, resources, common questions and answers **for those doing or prospectively doing talks/presentations at BALUG**+Information, resources, common questions and answers 
 +**for those doing or prospectively doing talks/presentations at BALUG**
  
-If you will or may be giving a talk/presentation at BALUG, **the following information will likely be rather to quite useful to you**.+***Thank you for your interest.*** Please direct all correspondence to balug-speaker-coordinators@balug.org. Our primary people and a group of volunteers will respond. 
 + 
 +If you will or may be giving a talk/presentation at BALUG, 
 +**the following information will likely be rather to quite useful to you**.
  
 <file> <file>
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 likes to jump out of perfectly good planes for fun"). likes to jump out of perfectly good planes for fun").
  
-Projector +We're hoping to have some improvements on this in future, 
-We generally have projector and screen available to us, but do note +but as of 2014-10-21, we've had a change of venue, so at present with 
-that our typical video setup results in rather low resolution +our regular venue: 
-projection to the screen. +Projector - we don't have projector or screen or particularly good 
-Particularly, we have a converter device which accepts most VGA type +surface/wall for projecting onto 
-input (has VGA type connector) it then converts to NTSC (ye olde +Audio - we don'have a PA system 
-analog television) composite video.  That is then projected onto +Networking? may be possible to tether via cellular, but cellular 
-overhead screen (about a 10x10screen mounted on about 20' high +signal can be spotty.  There may be some Wi-Fi at the venue that we can 
-ceiling) This generally works quite adequately if the "slides" aren't +use - if you may need that, ask us in advance, and we'll see what we can 
-too detailed (smaller text, lines and detail won'work so wellmost +find out
-everything else works adequately or better.  E.g. a screen of 80x24 +Power - AC power isn'conveniently availablebut generally can be made 
-text is typically slightly too small to be easily readbut slightly +available.  If you'll want/need AC powerlet us know, and we can 
-larger (e.g. screen of 62x22 text) is quite readable.) +probably arrange that. 
-We sometimes are able to make available higher resolution projector and +The present venue is restaurant generally not all that crowded when 
-portable screen (to bring screen closer to most of the audience also, +we're therebut we don't have our own separate room/area - typically 
-other than the ceiling mounted screensthe restaurant doesn't have +just a (large) table or two for us (up to around 10 people per table) - 
-surfaces that are well suited for projection) - but such isn't +possibly more tables if we have a larger group If we get sufficiently 
-necessarily the case, and requires advanced notice and confirmation+large number of people (e.g. well over 20) we might be able to use 
-One can bring one's own projector if desired, but again, there's the +separate area of restaurant. 
-issue of available projection surfaces (sometimes BALUG may have +</file>
-portable projection screen available - may not always be the case, and +
-also requires advance notice and confirmation).+
  
-Audio +===== Typical meeting timeline ===== 
-We do have a pair of wireless microphones (and a microphone stand) and +(some times are approximate)
-PA system generally available to us.  It'probably also possible to +<file> 
-feed other audio into the available equipmentbut we may need some +6:30 P.M. meeting officially kicks off - we gather and are seated in the 
-additional advance notice if such is desired in order to work out such +          restaurant.  We might order appetizer(s) and/or soup.  We 
-arrangements.+          socialize/meet/greet, may do nametags.
  
-Networking? +7:00 P.M. We order dinner.  Folks should arrive before 7:00 P.M. if they 
-We generally have some type of Wi-Fi access at the Four Seas Restaurant +          wish to join us for dinner (we typically dine or mostly dine 
-(key: f0urseas) with NAT/SNAT Internet access to The Internet.  It +          "family style", and may not be able to accommodate folks in 
-seems to be fairly reliable, but might occasionally drop out, drop +          that manner after 7:00 P.M.  Folks can still be later and 
-connectoinsor (less commonlyrequire the access point to be reset. +          order separately off menu, but that's often a bit more 
-We typically don't have wired Ethernet connections available.  Cellular +          disruptiveand we may not have open seat(sat the table(s) 
-reception is generally reasonable or better, so networking via EVDO or +          we're already sitting at - so we try to encourage everyone to 
-the like is also generally doable - though we don't have equipment to +          show up not later than 7:00 P.M.).
-provide such - just the cellular signal is there.+
  
-Power +8:00 P.M. We typically transition from social/informal/dining to 
-Standard 120 VAC 60Hz is available, and we can likely handle up to +          talk/presentation around this time.
-about 5A (600W) without particular concern (likely all on a single 15A +
-circuit shared with other devices and equipment) If you do or may +
-need more than 5A (600W), check with us first - we may or may not be +
-able to provide such (or one might need a long suitably rated extension +
-cord to draw additional power from another circuit).+
  
 +          We commonly do "announcements", and "brief community
 +          announcements" (folks can take up to a minute to announce
 +          stuff likely to be of relevance to BALUG) before and/or after
 +          the talk/presentation
  
-Typical meeting timeline (some times are approximate): +8:45 P.M. - 9:15 P.M. talk/presentation typically concludes somewhere in 
- +                      this timerange, and often/typically winds down to 
-6:30 P.M. meeting officially kicks off - we gather near the restaurant'+                      Q&A (formally and/or informally) and/or more 
-          bar, socialize/meet/greet, typically do nametags, collect cash +                      general discussion.
-          for dinner (we treat our guest speaker/presenter to dinner - +
-          so no charge there). +
- +
-7:00 P.M. BALUG pays the restaurant for dinner, and we're seated for +
-          dinner.  For >= 40 people, we generally eat upstairs (same +
-          room as used for presentation), for < 40 people (also a fairly +
-          common occurrence) we generally eat downstairs in the main +
-          dining area.  Folks should arrive before 7:00 P.M. if they +
-          wish to join us for dinner (after 7:00 P.M. we may not be able +
-          to accommodate them for dinner due to our "family style" +
-          restaurant dinner pre-order arrangements). +
- +
-7:55 P.M. if we're eating downstairs, and haven't already set up A/V +
-          equipment and connections upstairs, typically +
-          presenter/speaker and a BALUG person (or two or three) will +
-          migrate upstairs to get the A/V equipment set up, connected, +
-          and all set to go +
- +
-8:00 P.M. if we're eating downstairs, we migrate upstairs for +
-          talk/presentation. +
- +
-          We do "announcements", and "brief community announcements" +
-          (folks can take up to a minute to announce stuff likely to be +
-          of relevance to BALUG) before and/or after the +
-          talk/presentation +
- +
-          Introduction and talk/presentation +
- +
-8:45 P.M. - 9:15 P.M. talk/presentation concludes somewhere in this +
-                      timerange, and often/typically winds down to Q&A +
-                      (formally and/or informally) and/or more general +
-                      discussion.+
  
                       if "announcements" and "brief community                       if "announcements" and "brief community
                       announcements" haven't already been                       announcements" haven't already been
-                      done/concluded, we'll wrap that up.+                      done/concluded, we'll typically wrap that up.
  
                       if we have any door prize drawings and/or                       if we have any door prize drawings and/or
                       giveaways, we'll typically do that                       giveaways, we'll typically do that
  
-folks may continue to mill about and talk following completion of the above+folks may continue to mill about and talk following completion of the 
 +above
  
 <= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30 <= 9:30 P.M. we try to fully wrap up and leave the restaurant by 9:30
              P.M. (we are fairly often the last customers in the              P.M. (we are fairly often the last customers in the
              restaurant, and try to avoid inconveniencing the restaurant              restaurant, and try to avoid inconveniencing the restaurant
-             as much as possible, particularly in consideration of the +             as much as feasible).
-             deal they give us on dinner and use of the upstairs +
-             "banquet room" for our talks/presentations).+
  
 Following the above, and if/as announced and if there are interested Following the above, and if/as announced and if there are interested
 folks, some of us will occasionally gather after the meeting at a nearby folks, some of us will occasionally gather after the meeting at a nearby
-pub (e.g. Li Po Cocktail Lounge, 916 Grant Ave. - two blocks away from +location (e.g. some brew pub or the like) for continued discussions, 
-the restaurant) for continued discussions, etc+etc.
- +
- +
-"bumping" & the upstairs restaurant space and other restaurant notes: +
-The restaurant is kind enough to allow us to use the upstairs +
-restaurant space ("banquet room") gratis, but as part of that +
-arrangement, though it rarely happens, we're subject to being "bumped" +
-(if paying customers book that room that evening, then we don't have +
-the space available to us).  Our being "bumped" is a rather rare, but +
-not unknown occurrence.  In such cases we'd generally know in advance, +
-but sometimes not very far in advance (e.g. many hours to a few days or +
-so).  Also, the larger the crowd we can accurately predict and +
-"guarantee" for the restaurant, the less likely we are to be "bumped" +
-(e.g. if/when we are or are likely to be a dining crowd of 50 or more, +
-and are able to project that relatively well in advance, it's +
-improbable the restaurant would "bump" us).+
 </file> </file>
balug/speaker-presenter_information_and_resources.1357594486.txt.bz2 · Last modified: 2013-01-07T21:34:46+0000 by michael_paoli

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